E-commerceEducation
A three-campus school group moves admissions, fees and parent communication onto one platform
Admissions, fee collection, academics and payroll on one system, plus a parent app, for a K-12 group with 4,200 students.
- fees collected on time, from 78%
- 96%
- fees collected on time, from 78%
- students across 3 campuses
- 4,200
- students across 3 campuses
- of parents active on the app
- 88%
- of parents active on the app
- front-office calls
- −65%
- front-office calls
The client
Aravalli Scholars runs three K-12 campuses. Admissions peak for two months a year, fees are paid in quarterly instalments, and parents expect quick answers on attendance and results.
The challenge
- ✕Admission enquiries and applications were handled on paper and phone calls.
- ✕Fee dues and concessions were tracked in registers at each campus.
- ✕Attendance, timetables and results lived in separate tools.
- ✕Circulars and reminders went out through teachers' personal WhatsApp groups.
The solution
Online admissions
Enquiry forms, applications, entrance-test scheduling and document checks in one pipeline.
Fees and payments
Fee structures, instalments, concessions and online payments posted straight to accounts.
Academics
Timetables, daily attendance, assessments and report cards for every class.
Parent app
Attendance alerts, homework, results, circulars and fee payment on Android and iOS.
How we delivered
- 01Discovery sessions with principals, accountants and teachers on each campus.
- 02Admissions module launched first, ahead of the enrolment season.
- 03Teacher training in small groups during planning periods.
- 04App store launch managed end to end, including listings and reviews.
The results
- ✓On-time fee collection rose from 78% to 96%.
- ✓88% of parents use the app every week.
- ✓Front-office calls fell by about two thirds.
- ✓Management sees admissions, fees and attendance across campuses in one dashboard.
“Parents get answers from the app, teachers get their evenings back, and our fee register finally balances.”